What is a certified translation?A certified translation (also known as official translation) is the translation of an official document (such as birth and marriage certificates, contracts, patent documentation, etc.) that has been certified as accurate and is therefore authorized for submission to a wide range of official bodies. Since translation is not a one-size-fits-all process it is important to be aware that, depending on the circumstances of your project, your translation may require additional levels of certification to be fit for purpose. International embassies, agencies, and other such legal bodies generally require different certifications when dealing with translated materials. At Today Translations, we match the services we provide to the different levels of legal recognition that are regularly demanded.
What is an official translation?Official translations are legally valid translations, for example, of a certificate, a decree by an authority or another document to be delivered to an authority. Translations created by sworn translators are always equivalent to the original document. Official translations usually carry a stamp and they are often accompanied by a certification or a statement by a sworn translator. Documents like these have many uses. They can be used as a proof of studies or degrees completed in another country and in another education system, as a certificate of non-impediment for marriage or when seeking a divorce in another country, for matters related to international company acquisitions or the company register, when drawing up contracts with parties who require them in another language or for criminal or civil proceedings. As such, a translated document’s function is to prove a certain qualification, right or legality in matters involving more than one language or country.
Legally valid translationsLegally valid translations can only be provided by sworn translators, who must be familiar with the legal aspects related to certified translations. These are, for example, the translator’s responsibility on the assignment, professional secrecy and confidentiality, the status of the original document and aspects related to the layout and format of the translation. We at Lingo never fail to ask the client for the purpose and the destination of the translation to find out whether an official translation and possibly an apostille are required. Official translations are always completed as per the current regulations on sworn translators and official documents. Official translations must closely follow the original source document. When the translation is finished, the sworn translator stamps the completed document and certifies the translation with a statement and signature. Stamps are not mandatory in Finland but authorities in several other countries require a stamp in order to process the translation as an official document. A sworn translator’s translation is often accepted as is. However, the approval of translations always depends on the matter at hand and the receiving authority. Many consulates recommend attaching an apostille to translations provided by sworn translators. Apostilles are obtained from city administrative courts, they are usually given in the particular country’s official language and they are not translated. Cultural Bias and Translation Not only do translators need to have experience in the field for which they provide business translation, but they also need to be well grounded on the cultural differences between countries. International translations are culture-dependent on a whole spectrum of issues because local customs, phrases, and language in general must be considered at a local level. In order for those terms to make sense you need a translator that is very familiar with both cultures to adapt the subtle meanings. Another factor can be differences in expected behavior. If it is customary to include a thank you note with a business proposal in Japan and you fail to include one, you already have a strike against you. The Japanese businessperson that you are corresponding with may view you as rude and unprofessional. A skilled translator will take cultural differences into account and make solid recommendations along with a business translation. Terminology Doesn’t Translate Even for a skilled translator that is very familiar with the industry in which they are providing business translation, it can be difficult to translate concepts like RFPs and ERPs. In order to successfully provide a business translation that will be understood, the translator must understand the concept of the acronym to explain it in a way that is comprehensible to the foreign party. Terminology in one language often does not always have a direct translation in another. In order for a translator to explain the terminology they must first understand what it means. If they have no experience with the industry mistakes are inevitable. Only work with expert translators that have real-world experience in the field to guarantee the accuracy of your business translation, and you can find such experience and accuracy when you turn to The Translation Company.
When To Use Certified TranslationA certified translation means that the translator or the language service provider (LSP) has issued a signed statement declaring that the translation that has been done is an accurate and true representation of the original document. Certified translations are normally required when submitting legal documents. These include marriage, death or birth certificates, adoption agreements, supporting documents for immigration, court transcripts, service agreements or business contracts that are not written in the official language of the country where the documents are to be submitted. Do not get confused between a certified translator and a certified translation, as these terms are also different from each other. When a professional translator passes an exam and is certified by the American Translators Association or other organizations, he or she is called a certified translator. On the other hand, a certified translation does not need to be done by a certified translator. Instead, it is a translation that a qualified LSP or translator certifies to be an exact and accurate translation of the original or source document. A signed Certificate of Accuracy is included in the completed translation when submitted to the client. Reputable translation companies usually assign translation work that needs certification to their most qualified and highly experienced translators. It is a standard for the translation company to have an editor proofread the final translation. Only when the translation has passed quality checking will it be certified. A certified translation provides a legal record. It is the reason why government and legal bodies always require the submission of certified translations. For all types of legal paperwork, a certified translation is most likely to be required. An example would be a trial transcript or evidence that is available in another language. Immigration is one of the major areas where certified translation is necessary. If you are applying for a temporary visa or residency in a foreign country such as the United States, the country requires that all your personal documents must be submitted in the official language of the country. In case of the U.S., you need your documents translated into English and all of them must be certified. Foreign students who want to further their education by applying to colleges and universities in the United States also need to submit a certified translation of their transcripts and diplomas. There are also schools that require submission of the original transcript of records along with the certified translation.
- Legal documents required for court cases that are not written in English
- Certificates needed for official use, such as birth, death, marriage and divorce certificates
- Criminal record checks needed for recruitment and HR purposes and visa applications
- Regulatory documents such as informed consents, research data forms, protocols and case reports
Who Can Come With You on Your Schengen Visa Appointment?Have you ever questioned if you should appear in the diplomatic office, the day of the Schengen visa interview, lone or accompanied by a friend, relative or other? Nearly in all of the situations, a visa applicant should appear unaccompanied at the facilities of the diplomatic office to attend the appointed Schengen visa interview. Other people, regardless of the visa applicant who has an appointed visa interview at the specific diplomatic office, will NOT be ALLOWED to go with the visa applicant in a visa interview area. These unapproved accompanies, likewise, CANNOT enter into the waiting room or other facilities of the Consulate or Embassy of the Schengen country. Advertisements Though, exclusion from this rule make the following cases, where they are PERMITTED to accompany visa applicants:
- A Parent Accompanying A Minor (17 Or Younger) or An Adult Visa Applicant With Special Needs or Disability
- A Spouse or Adult Child of An Aged Visa Applicant (80 and Older)
۱۲ Common Reasons Why Schengen Visa Applications Get RejectedWhat makes an Embassy or Consulate reject providing you a Schengen Visa? This is the question many people make anytime they are about to apply for such a visa. The fact is that whenever a Schengen visa or any visa gets rejected, there is something UNSATISFACTORY as regards of that visa application. Many visa applicants get confused and unable to exactly understand the reason for their visa refusal. That is why the article will focus on presenting the common known reasons for such refusal. Advertisements A visa application might be considered unsuccessful if the consular officer fails to get from the candidate all the needed information about him/her. Lacking to possess such information, the consular officer will be incapable to decide if the candidate qualifies to be given a visa. On the other hand, sometimes the consular might get information from the applicant that is unacceptable or beyond the fixed procedures. Sometimes the candidate is prone of illegitimate and/or dishonest activities. In all of the aforementioned cases the officer is led to DENY offering a visa to the applicant. LEARN which are the Most Common Reasons For Failed Schengen Visa Applications, in order to avoid being amongst those who perform them: ۱٫ Past or Current Criminal Actions The past and current circumstances and actions of the applicant matter a lot in the decision of the consular officer in issuing a Schengen visa. In such cases, the refusal might occur because the applicant is considered a threat to the public policy, internal security or public wealth of Schengen Area (i.e. terrorism, drug abuse, child abuse, addiction, other serious crimes). ۲٫ False Travel Document There is a common destiny for all the individuals (applicants) who attempt to present false travel documents to the embassy or consulate, trying to misrepresent their identity, using fake identity – and that is an absolute visa denial and other accompanying unfavorable consequences. ۳٫ Insufficient Explanation For The Purpose And Circumstances Of The Planned Stay Another motive to lead the consular office to deny your Schengen Visa is failing to have the needed justification for your purpose and conditions of the planned travel and stay. Such are the cases of:
- Failing to present an employment and professional qualification that matches with the presented financial situation
- Incapacity to provide documents that support the purpose of travel and stay in the Schengen Area
- Missing to apply for a visa period in conformity with the presented travel itinerary and holiday right or revenue situation
- The inability to offer unchanging declarations about the purpose of travel and stay
- Presenting a passport that does not have a valid period less than three (3) remaining months after the return from the visit in the Schengen Area
- Presenting a passport that does not possess two different blank visa pages
- Presenting a Travel Document Booklet instead of a valid passport
- Presenting a valid passport that is older than ten (10) years
- Applying at the wrong Embassy of the Schengen Area (not being able to determine the main destination of your visit in the Schegen Area)
- Not being able to prove having a booked accommodation for each destination and each night to spend in the Schengen Area
- Not being able to provide booked flight ticket for each applicant (when a group of travelers)
- Not being able to provide travel tickets for each destination to be toured in the Schengen Area.
- Lacking to offer a formal letter that has an original letterhead with the address and contact details of the company or the author issuing it
- Lacking to present a formal letter issued not later than three (3) last months from the application date
- Missing to have the stamp and signature of the author on the formal letter
- Failing to offer financial statements not older than one (1) month from the application date
- Lacking to enjoy a current account statement (presenting credit card statements in its place)
- Missing to possess enough funds in financial statements presented
- Presenting a traveler’s cheque that does not have the candidate’s name
- Failing to offer a certificate endorsed by official authorities, i.e. Ministry Interior
- Failing to offer a certificate in non English language translated by the authorized translator
- Lacking to prove a civil certificate (offering a religious document instead)
- Not being able to offer a certificate showing both parents of the child
- Not being able to offer certificate that matches with the names of the parties presented on the submitted passports
- Not being able to offer a document of the legal sole custody order for the child (if a single parent)
- Not being able to offer the legal adoption documents for the adoptive child (for EU Spouse application)
- Failing to provide a travel insurance cover in the anticipated amount
- Lacking to provide a travel insurance that does not cover the return of the candidate in home country
- The inability to provide a travel insurance whose policy is valid all over the Schengen Area
- The incapacity to show a travel insurance that covers the entire days of the trip in the Schengen Area
- Not being able to present an evidence of a hotel reservation,
- Lacking to provide the invitation from the host (proof of sponsorship),
- Failing to present an evidence of a pre-paid tour.
- Failing to previously respect Schengen Visa limitations (i.e. Overstay in the Schengen Area, failing to follow the presented travel itinerary – by skipping to stay mostly in the main country of destination in the Schengen Area, and so on).
- Holding a passport with an active Schengen Visa.
Top 60 Most Asked Questions during a Visa InterviewCommon interview questions available in this article are NOT solely intended for the Schengen visa interview, hence they are usable for any type of visa interview of any world country. A Schengen Visa interview isn’t only a meeting where you provide supporting documents for a visa application to a visa official of a respective country. Matter of fact, a visa interview is intended for a more in depth communication between the applicant and the representative of a diplomatic office. The embassy or consulate of the Schengen country, in this occasion seeks that by asking specific and detailed-oriented questions to perceive if the candidate is actually worth given a Schengen visa. During such an interview, the candidate does not get questioned solely about the provided information in the visa application form and its supported documents. There are other particular questions, sometimes even unusually personal, that the diplomatic official questions the candidate. Over the answers to such questions, the diplomatic official, just wants to collect a more across-the-board information about the candidate’s situation, especially about its sense of answer-ability, frankness, and accuracy. The diplomatic office does not want to issue a visa to someone who does not have such qualities. This for the fact that the office wants to absolutely make sure the visa holder will return home within the expected time, and that will not be prone to illegal activities within the Schengen Area. But,
- How a visa candidate can successfully handle such questions?
- How not to become a failed candidate who gets a visa refusal because of its poor or incomplete answers in a Schengen or other visa interview?
- Which are these questions, whose accurate answers make the most of the candidate’s representation in a Schengen interview session?
The General questions you should be expecting during an interview for a Schengen Visa are the following:
Are You Married? If Yes, What Does Your Spouse Do? For How Long Have You Been Married?Make sure to early enough commit to memorize the exact marriage date and marriage details (in case of being married). Any wrong or insecure answer on years of marriage might be seen as an attempt to give an untruthful answer. If not married, you might simply mention you are unmarried or divorced. Advertisements
Are You Traveling With Someone Else?Answer simply with a yes or no. Also, be sure to clarify the relationship you have with the person accompanying you in the trip.
Can You Reschedule A Shorter Trip? Why Do You Need Three/Month Visa?Mention your interest to sightsee different tourist destinations within the Schengen Area, and that you cannot do that in a short period of time. However, express your complete readiness to reschedule your plans and shorten your trip if needed.
Can You Show Your Bank Statement?Make sure to not show any hesitation when providing the document of your bank statement to the official.
Do You Enjoy Any Scholarship?This is another question you should directly answer with a yes or no. In case you have a student scholarship, mention the name of the institution issuing the scholarship, together with the amount of financial support it covers, as well as the period of it.
Do You Have A Covered Health Insurance For This Journey?Provide the evidence of the covered health insurance for the period of stay in the Schengen Area.
Do You Have A Girlfriend/Boyfriend?Answer frankly with a yes or no.
Do You Have a Job-Leave Approval Letter From Your Employer?Simply confirm the possession of this letter from your employer (signed and stamped) and offer it to the official. In case you do not have such a document, it is worthless trying to verbally convince the official about having your employer’s authorization to leave the job during the travel period.
Do You Have Any Children? If Yes, How Old Are They, What Do They Do?Sometimes you can have difficulties to quickly recall children’s job title, their exact birth date, their exact name of the company, university or school. That is why we suggest you to prepare yourself and memorize such information early enough, to avoid giving a hesitant answer during the visa interview. You might answer with I do not have any children yet – in case you are married with no children you should state you are unmarried with no children (if single), or, simply state the number of children and their gender – if having children. Anyhow, make your answer a natural one.
Do you Have any Family Member or Friends Living in the Schengen Area?Make sure to make a list of all the family members and friends living in the Schengen Area early enough before the interview. In case you have forgotten to mention anyone during the interview, the embassy might consider it an attempt to skip the answer.
Do You Have Any Relation With Any Involved Person In Latest Terrorist Activities?Try to not take it the question as a cautioning. Answer the question truthfully and without a hesitation. Tell the official that you do not have any relative involved in these activities and express your sad about such acts. Show the official you are completely against such awful acts and individuals who commit them.
Do You Have Any Relative Or Any Known Person Studying In This University?If seeking for a student visa, declare the names and relationship with the relatives or friends that are currently studying in the university in the Schengen Area where you have been admitted to study (if any).
Do You Know The Annual Incomes Of Your Son/Daughter?State the annual incomes that your children earn. Consult your child on his/her amount of net annual earnings before the interview, in order to offer it correctly this particular information to the official.
Do You Pay Income Tax?Yes is the answer the official wants to hear from you. Additionally, you might provide an evidence for that. So, show you are a responsible citizen who pays its taxes.
Do You Plan To Pursue Masters Or Doctoral Studies After You Finish Bachelor’s?Express your concern regarding the current Bachelor studies, but mention that there might exist the possibility for you to consider this opportunity in the long-term future.
Does Your Son/Daughter Have Any Children?The answer should be simple, yes or no. Additionally, you might state the number and gender of the children of him/her.
Have You Applied In Other Universities And In Which, Also Did You Get Admitted Into Other Universities?State names of the universities where you applied for admission to (if you applied in more than one), agreeably mentioning if you got the permission to study at any of them, despite the one you chose studying to.
Have You Booked Or Bought The Flight Ticket?Give the answer simply, by offering the evidence of a booked or bought flight ticket (depending which of the forms you chose to get it as a proof of scheduled transportation).
Have You Ever Travelled To Other Places?Answer with a yes or no. Also, you might tell countries where you have travelled outside of your living country.
How Did You Choose This University Or College?Indicate your interest in the specific study field that the chosen university offers. Do some research about the university and talk about distinguishing potentials that the institution has, compared to other alike institutions. In case you have a scholarship to study in this university, prove it with the letter of scholarship. Generally, try to highlight the fact that you were attracted to study there because it fulfills your educational expectations.
How do you heard about this university?You might explain honestly the way you heard about the university, such as from the internet, friend, family, local informative agencies, or other forms.
How Do We Know You Will Return Home Within The Visa Allowed Period?Mention to the representative of the diplomatic office your important relationships and educational/professional/personal affiliations in your home country that give you reasons to return. Such can be your family, ongoing studies, a candid ongoing job position, business, property, or other.
How Long are you Going to Stay?Give an answer that is fully in compliance with your travel itinerary – mention your time of departure and your return. Remember that your visa will be issued depending on the time you plan to stay in the Schengen Area.
How Long Have You Been Working In This Company?Answer by stating the number of years working for the current company.
How Many Siblings Do You Have? Where Do They Live? What Do They Do? How Many Children Do They Have?State the total number of sisters and brothers (if any). Give all the other asked above information correctly and with no hesitation. Be as much natural as possible in your conversation.
How Many Employees Do You Have?As an employee, you should offer information about the true number of employees, and if needed divide female and male employees in numbers.
How Much Is Your Salary Or How Much Do You Earn?State your net monthly salary, in case you are an employee. If you are an employer mention the net earnings.
How Much This Journey Will Cost You?Your calculations must be done early enough the interview. Calculations must include all the investments you do before and after the arrival, as well as during your return to your home country. So, show you are a convincing candidate that properly has projected its financial aspect and is able to deal with them when abroad.
How you will spend your time when you daughter/daughter-in-law go out to work?Tell you will explore the neighboring area, you will take care of the garden, children, or else. Make sure the answer to be convincing and not a projected one.
How Much Pension Do You Get?This is another question you should give it right away without not much of thought, stating the monthly amount of money you receive from your accrued pension fund.
Is this your First Time in Schengen Area?Answer the question with a yes or no, but you can also give details about the number of visits, dates, places you’ve been. Try to be exact with the information you provide.
Is your daughter/daughter-in-law currently pregnant?Simply reply with a yes or no. If you know the gender of the baby you might state it in a natural way.
Is Your Son/Daughter Married?Yes or no is enough as an answer.
What are your plans after your return?In case you are applying for a student visa, tell that you will be likely to apply for a job related to your gained education abroad. In case you are seeking to pursue further studies than the answer must be truthful. Also, in case you are expecting to get professional training or jump up in a start-up company you will state that similarly.
What did you say does your mother do?Explain the profession and the job of your mother (if a working mother). In case your mother does not work, you should indicate her daily activities, including hobbies and passions.
What do you do in your living country?Discuss about your activities in your home countries, i.e. education, family, work, hobbies, and other.
What do you know about the country you are visiting?Take time to do some research about the specific country you are about to travel and the Schengen Area in general. Focus talks a little bit about the freedom of movement, law uniformity and collaboration between Schengen countries. Additionally, mention traveler areas of your interest found in the Schengen Area (i.e. Eifel Towel, German castles, Amsterdam) and why you chose the specific country for your visit.
What do you know about the country you are about to study to?Take the time to explore a little about the benefits the education of the country where you are about to study to offers compared to other surrounding countries.
What Does Your Company Do?Talk about company’s main activities in short. Tell the official in short your company’s main accomplishments in the local or international market. Do not over-talk about each activity of the company just because you are the owner, leading to an over-elaborated and tiresome answer.
What Does Your Son/Daughter/Son-In-Law/Daughter-In-Law/Sponsor/Brother/Sister Do In The Schengen Area?Make sure to get such information from your relatives enough before the interview, about her/his job, studies and living in the Schengen Area. Write down and try to memorize their university and department they’re studying to, job position and the company working for, and location details. You will not leave an impression of a serious candidate not being able to recall your children’s occupations, so it is of a great importance providing a genuine information in this regard.
What is the legal status (what visa) of your son/daughter?Indicate correctly the legal status of your children. Contact them early enough to get the correct information, in order to not give unfitting information in the interview.
What Is Your Educational Qualification?Give an answer by stating your highest received degree from a school or university. Do not start talking about every school and educational institution you attended before, only in case the official asks you to do so.
What is the Purpose of Your Visit?Being confident when explaining the purpose of your visit is important. Give details to the official why you want to make the visit by offering also the supporting documents evidencing the purpose of it (i.e. Sightseeing France’s tourist areas, professional training, therapy appointment, studies, or other).
What Is Your Daughter’s, Son’s Birth/Wedding Date?Make sure to offer the correct information. Confirm these dates early enough the interview.
What Is Your Father’s, Sponsor’s Income?The level of earnings of the father or sponsor should demonstrate to the official their ability to cope with your travel and stay costs abroad for the planned period of stay.
What Is Your University Yearly Cost?Take the needed time to calculate early enough yearly study and living costs during your stay in the Schengen Area for study purposes. Any misinformed information might seem suspicious to the official.
What Property Do You Have In Your Home Country?Name assets you own, try to not forget any (i.e. House, car, other).
What Will You Do If Your Visa Will Be Rejected?The official wants to hear you have things to do in your country. Tell him/her you have commitments you should take care of, by mentioning your important engagements and relations.
When In Schengen Area, Are You Going To Seek Employment?If you are seeking for a study or other visa which prohibit seeking employment in the Schengen Area, you must absolutely not hunt for a job. Therefore, you should be clear in explaining that your aim is not to find a job there by emphasizing you completely understand specific visa limitations.
When Was Your Last Time Seeing Your Son/Daughter?Try to recall earlier than the interview the last time you have met your son/daughter, stating the correct year and month.
When You Will Travel To Schengen Area?There are many reasons the embassy or consulate representative wants to get your straightforward answer to this question, despite having such information in your booked flight ticket. Mainly the diplomatic office wants to make sure you understand the visa’s validity limitation and that you will not remain in the Schengen Area more than allowed. So, give an answer that goes along with the dates of your booked round-trip flight itinerary or flight ticket.
Where Are You Going To Stay?Because you might be traveling across the Schengen Area, during your stay in Schengen Area, make sure to mention the place where you will be accommodated during this time, instead of giving detailed information about all the places you will visit. Make sure of the answer to be in full conformity with the proof of accomodation provided amongst other application supporting documents.
Where Did You Finish Under-Graduate/Graduate Studies?State the name and the location of the university or college where you completed your studies.
Which Company Do You Work For?Tell the official the name of the company where you are currently working as well as its main area of activity.
Which Countries in the Schengen Area are You Planning to Visit?Refer to all the countries which you plan to visit when in the Schengen Area. Still, you must state which will be your country in the Schengen Area where you plan to stay the most during your visit.
Who Will Pay For Your Visit?This is another important issue. Give your best frank answer! The diplomatic office analyzes your financial statements or sponsor’s anyways, and any misled information will prove them you are not a worthy candidate to be given a visa.
Why You Want To Go To The Schengen Area For Three/Six Months Where You Have A Job In Your Living Country?Specify the exact reason leading you to give up work for six months. Such can be a sick family member, a job training abroad or else. Anyhow, the answer must be true and incontestable.
Other questions might be:
- Who Lives With You Now And What Do They Do?
- Who Will Take Care Of Your Business/House/Property When You Are Visiting The Schengen Area?
- Why Do You Think The University Is Giving You A Scholarship?
- Why Do You Think We Should Give You Visa To Study In Schengen Area?
- Why Do You Wish To Study/Work In The Schengen Area And Not In Your Living Country?
- Will You Do Business In The Schengen Area?
- Will Your Wife/Husband Go Together With You On Your Trip?
- I Don’t Think You Will Come Back, What’s Your Comment?
- Your Sibling Is Working In Schengen Area, Would You Do A Similar Thing?